Payroll documents (such as payslips, 1095-C and W-2 forms) can be emailed to individual employees. To set up an employee to receive documents by email, update their employee record as shown below.
Go to Payroll > Employee Maintenance.
Click the link for the employee you wish to set up to allow the emailing of Payroll documents.
Under Employee Details, go to the Other tab, as shown below.
Click Open to go to Edit mode to open a screen as shown below.
Secure Document Email Fields
Fill in the fields in the Secure Document Email Information section according to the criteria below.
Field
Description
Payslip Default Print Method
Select EMAIL if you want payslips to be emailed to this employee. An email will be sent to the employee, with the payslip document as an attachment.
1095c Default Print Method
Select EMAIL if you want 1095-C forms to be emailed to this employee. An email will be sent to the employee, with the 1095-C form as an attachment.
W-2 Default Print Method
Select EMAIL if you want W-2 documents to be emailed to this employee. An email will be sent to the employee, with the W-2 document as an attachment.
P60 Default Print Method
Select EMAIL if you want P60s to be emailed to this employee. An email will be sent to the employee, with the P60 document as an attachment.
If you select one of the other print methods, the Payroll document will be printed.
Email
The address to email the Payroll documents to.
Password for Secure Documents
Enter the password to be entered by the employee to view a secure document, such as a PR payslip, that is emailed to them.
If this field is left blank, Coins uses the last four digits of the employee's Social Security Number as the password.
Click Save.