This document will demonstrate how to enter an invoice in the accounts receivable module.
Go to Accounts Receivable> Invoices> Invoice & credit Note Entry. Click Add (
) to create a batch.
Figure 1: AR Invoice Entry
2. Enter the fiscal period, the transaction date, and the transaction type (AR Invoice).
Figure 2: AR Invoice Batch
Click Save (
)
3. Click Add () on the invoice tab to add an invoice to the batch.
Figure 3: Adding an Invoice
4. Enter in the appropriate information.
Figure 4: Invoice Header
Customer account- select the customer that is paying the invoice
Analysis- select contract (job) or department (overhead department- GL account)
Customer reference- invoice number or anything else for reference
Sales analysis- optional- Sales analysis codes allow the user to categorize invoices for reporting. For example, the code could be the salesman's initials, the type of sale, or a charge center.
Multiple lines- with this box checked the user can enter details of each item on the invoice (such as price, quantity and revenue analysis) The net amount will be grayed out and an additional lines tab will be created
Click Next
5. **Note** multiple lines check box was checked.
Click Add on the Lines tab. Enter each line on the invoice.
Figure 5: Lines Tab
Product- enter an inventory item (the description and price will auto populate)
Quantity- select an amount
Analysis- select the job and the correct cost code.
Save the line
6. After saving the line a line will auto generate on the revenue distribution tab. It can be opened and changed.
Figure 6: Revenue Distribution Tab
Enter an invoice without multiple lines
7. Return to step 4 and don’t check the multiple lines box.
Figure 7: Invoice Without Multiple Lines
Enter all the information from step 4 as well as net amount and click Save.
8. Notice: there is in lines tab. Click add to add a revenue distribution line.
Figure 8: Revenue Distribution Tab
Enter an analysis line that corresponds to the invoice. Save the line.
9. Post the invoice batch using the action bar.
Figure 9: Post Invoice Batch
