For many contractors, especially those with substantial maintenance and facilities management operations, purchasing card (PCard) transactions represent a significant number of day-to-day business transactions, and these PCard transactions often represent a significant percentage of a contractor's total spend. As such they need to be included in any subsequent analysis of spend by either supplier or by commodity.
Coins ERP+ PCard processing allows you to take PCard transaction data from an XML file, and create fully paid and costed accounts payable invoices. This means that full details of individual purchases are automatically carried through to the supplier accounts, contributing to supplier billing figures, the Job Status Ledger and General Ledger. You can then analyze and inquire on these using all the standard features of Coins ERP+.
The PCard Process
The card holder makes purchases using the PCard. They may be able to quote a point of sale reference which allows Coins ERP+ to cost the transaction automatically.
Details of the transactions are passed to the card issuer, and then on to a PCard "hub".
The "hub" processes the transaction data and delivers XML messages to the relevant Coins ERP+ system.
Coins ERP+ treats these XML messages in the same way as eCommerce invoices. Each individual transaction appears on a PCard Workbench.
The card user or an administrator fills in additional details of the transaction.
The administrator then creates a batch of PCard transactions. When this batch is posted, Coins ERP+ automatically creates a accounts payableinvoice batch and a PCard payment batch.
Configuration
You will need to connect to the PCard "hub".
For VISA, the hub is PCCL (Purchasing Card Consultancy Limited).