If you are recording credit card or 1099 transactions, you can use a transaction type which marks invoices as paid automatically, so you do not need to run a dummy check run to mark them as paid.
Pre-Paid Invoice Transaction Type
In the AP parameter INVPAY, enter a list of transaction types you want to identify as pre-paid invoices. These transaction types must be simple costed AP invoices (without matching) – that is, they must be listed in either the PO parameter NONPOTTS or the AP parameter NOMATYPS.
When you edit one of the transaction types listed in INVPAY, there is an additional checkbox, To auto-create Payment Distribution. Check the box; the following fields are available for input:
Field | Description |
Bank | The bank account for transactions of this type. |
Check Number | The default check number for transactions of this type. |
If the transaction type has a non-blank Purchase Control account, that account will be used for posting, otherwise the Accounts Payable Control account from AP Configuration will be used.
Entering Pre-Paid Invoices
If you enter an invoice using one of the transaction types defined above, Coins ERP+ generates the payment distribution details and displays them on a separate Payment Distribution tab. These details will be used to automatically pay the invoice when it is posted.
A corresponding AP check will be created and posted: the appropriate CB batch will be created and posted, and Cash Manager will show the check as Manually Reconciled.