This document will explain how to create the Electronic Funds Transfer file that will be sent to the bank.
Important: Before printing checks or ETFs, two steps must be completed prior. To check this, review the status of the Invoice, it must show as Selected for Payment under Accounts Payable > Payments > Select/Deselect Invoices (Manual). It must also show a status of Frozen under Accounts Payable > Payments > Payment Batches.
Figure 1: Verify Batch is Selected and Frozen
To Create an EFT
Go to Accounts Payable > Payments > Create EFT. Click the hyperlink to enter the batch to be printed by EFT.
Figure 2: Enter Batch to Print
Choose a pre-set check form from drop down menu. Here, under the Main Tab, it displays how many checks are in the batch and that the payment method is by check, leave this as is.
Figure 3: Select Check Form
Go to the next tab called EFT Processing. Here Verify the EFT processing date to appear in the EFT data file, this will default to the current date. Choose bank account where you wish to pay the Invoice from under Bank Code. The Payment Transfer Date is the date on which the payment transfer is to be made. Click the Next button.
Figure 4: Create the EFT
After clicking Next, a report will run in the top right corner. Hover the mouse over the Printer Icon to view. The EFT has been created.
Figure 5: Create the EFT
To Print an EFT
Go to Accounts Payable > Payments > Print EFT Remittances. Click the hyperlink to enter the batch.
Figure 6: Enter EFT Batch
Select your Form and Supplier Print methods (This is how the supplier will be notified of payment). Click Next to Submit the EFT payment.
Optional: Go to the Report Status Icon in the upper right corner, and open file and print remittance to either file for your records or send to branch.
Note: If e-mail address is set up in AP vendor address, an e-mail will be generated at this point and sent automatically notifying vendor of payment
Figure 7: Print EFT
