The basic steps in processing equipment orders are as follows:
Enter the order.
Commit the order.
Print the order.
If the order uses delivery tickets, enter the goods received (equipment advice) note. This generates an "equipment on site" record.
If the order uses equipment allocations, allocate and confirm the equipment sheets. This generates an accrual.
If the order does not use equipment allocations, you only need to off rent the equipment items.
Enter invoices.
Match invoices.
Equipment orders configuration
Charges for equipment rental can be calculated using any of four different methods. Various parameters need to be set:
Hourly
HRSUNITS - Units that represent hours.
HRSDAY - The number of hours in a day.
INCOTHHR - Whether to include 'other' hourly rates from the rental style.
Daily/weekly
DLYUNITS - Units that represent weeks.
DAYUNITS - Units that represent days.
INCOTHWK - Whether to include 'other' weekly rates from the rental style.
Monthly
MLYUNITS - Units that represent months.
Lump sum
LUMPSUM - Units that represent lump sum payments.
GLOBLUMP - Whether lump sum units apply to all commodities.
You need to set up equipment rental styles to cover the different charging patterns for equipment, using equipment rental Styles. Set the default rental style for each item using equipment.
Depending on the rental style, rental charges can apply on holidays or not. Set up standard holidays using Vacation Calendar (rented-in equipment), and specific holidays that apply to individual jobs or customers using Customer/Job Free Days.