The setup of PR Configuration as it relates to Timesheet Input Groups is discussed in this section. Throughout Coins ERP+, Timesheet Input Groups are also referred to as TS Group(s) or simply Group(s).
Parameters
No parameters are required to implement the PR Timesheet Input Group functionality.
Timesheet Setup Layout
A read-only Use Timesheet Input Groups option is found on the Timesheet Setup layout of Payroll > Company Setup > Company Configuration > Other tab, as shown in Timesheet Setup Layout. It is used to determine whether Timesheet Input Groups will be in use for the PR Company. Access to update this field is controlled from the Update Using Timesheet Input Groups administration utility in the Payroll Administration menu group.
Use Timesheet Input Groups is available beginning with version 11.08. The Use Timesheet Input Group flag in Company Configuration is set to NO during the upgrade. Run the Update Using Timesheet Input Groups utility to start using TS Groups in a payroll company.
Timesheet Setup Layout
Update Using Timesheet Input Groups
The use of Timesheet Input Groups applies to pay frequencies in use by the Company.
A Update Using Timesheet Input Groups function is available on the Payroll Administration menu. It allows you to set up the Use Timesheet Input Groups option in Payroll > Company Setup > Company Configuration. The screen for this function shows only one read-only checkbox labeled Use Timesheet Input Groups, as shown in Update Using Timesheet Input Groups Administration Utility screen.
To change to the alternative state, you can click the green Update Current Configuration Setting button located in the right bottom corner of the screen.
Time cards can be on file in Future, Adjusting, or Regular periods when running this process; however, all timesheets must have a status of Start. The following error message appears for employees who are not in Start mode (for example, with PR Calculated, Accepted, or Printed): To update the ‘Use Timesheet Input Groups’ option all employees must be in "START" status.
Update Using Timesheet Input Groups Administration Utility screen
By checking the Use Timesheet Input Groups option, you will configure the payroll company to use Timesheet Input Groups. Default groups are created for each frequency for all unposted Regular, Adjusting, and non-MCC (Manual Check Calculator) Future periods, and the checks, time cards, and overrides are moved to these groups. The report generated for this process is shown in Configuration.
By not checking the Use Timesheet Input Groups, you will configure the payroll company not to use Timesheet Input Groups. All existing Timesheet Input Groups are deleted and group fields are set to blank for all checks, time cards, and overrides. In this case, the following warning message appears: The company configuration flag is set to no longer use timesheet input groups. All groups are deleted and the group field is set to blank for all checks, time cards and overrides. The report generated for this process is shown in Update Using Timesheet Input Groups Report (checked).
Timesheets designated as Recurring (Period 999) are not associated with a Timesheet Input Group until the Convert Recurring Timesheet process is run.
Update Using Timesheet Input Groups Report (checked)
Update Using Timesheet Input Groups Report (unchecked)
