Overview
A process for the US Region only in Coins ERP+ Payroll indicates that a check represents a Final Payment. When a check is marked as Final Payment, the amount to be paid through the end of the month for certain pay calculations is projected.
Pay Calculation File Maintenance
The Include in Calculation of Final Payment field is found in Pay Calculation File Maintenance, as shown in Pay Calculation Field.
Any type of Pay Calculation can be tagged as Include in Calculation of Final Payment.
Pay Calculation Field
Employee Pay Calculation File Maintenance
If the Pay Calculation included in Pay Calculation File Maintenance is in Employee Maintenance Pay Calculations, and it is a Flat Amount value, that Pay Calculation will be included as an Override when Final Payment is checked and the number of pay periods is entered when creating a computer check.
For example, if NT-MED is checked in Pay Calculation Maintenance to include in a Final Payment, and it is in the Employee File with a Flat Amount value of $27.50, when the Check is created (check Final Payment and enter 3 weeks), the Override for Pay Calculation NT-MED will be computed as $27.50 x 3 = $82.50 and stored as an Override on the check with Transaction 0.
If you modify the Check’s Final Payment checkbox or the Payment Weeks Remaining, the computed amount stored as an Override is updated.
You may modify the Override created by the Final Payment Process; however, updating the Payment Weeks Remaining or the Final Payment checkbox will overwrite your changes.
You may use the Final Payment process on Computer or Future Checks and in the Manual Check Calculator.
Timesheet Input
The Timesheet Input screen includes a Final Payment field and a Payment Weeks Remaining field, as shown in Timesheet Input Fields
Timesheet Input Fields
Final Payment
This indicates that a check is the final payment. Only a computer check can be marked as a Final Payment.
Payment Weeks Remaining
This indicates the number of weeks remaining for calculation of the Final Payment. It can only be updated when the Final Payment field is checked.
This field also affects Overrides: if Pay Calculations are included in the Final Payment and a Flat Amount is input, it is multiplied on the Flat Amount.
NOTE: For the Regular/Adjusting/Future period only:
When Payment Weeks Remaining is updated, it affects any existing Overrides.
If the final check is saved with Weeks = 0, a warning appears stating there are no deductions in the Final Payment.
When Final Payment is checked, a new Override is added to the check.
When the Final Payment is not checked, any overrides that were created are deleted.
Be sure to include ‘THIS WEEK’ when determining the number of weeks remaining. Since the new value is stored as an Override, it is deemed to be the total value for the period.
Edit Report
When a check is marked as a Final Payment in Timesheet Input, the Final Payment and Payment Weeks Remaining fields are printed on the Edit Report, as shown in Edit Report.
Edit Report
Timecard Report
When a check is marked as a Final Payment in Timesheet Input, the Final Payment and Payment Weeks Remaining fields are printed on the Timecard Report, as shown in Timecard Report.
Timecard Report
