Overview
An employee's address change information should be reflected in the State information for both Work and Home States. These changes often affect an Employee's payroll taxes at the State and Locality level. Coins ERP+ Payroll allows users to set up and update an Employee's State Detail information if the Home Address State is changed.
This functionality applies to the US and Canadian Regions only.
Employee Maintenance
Other Tab
The Update State Details layout appears on the Employee update page in PR Employee Maintenance > Employee Details tab > Other tab, as shown in Update State Details Layout. It allows you to change an Employee's file for the Home State, Primary Work State, Primary SUTA State, Primary DBL State, and Primary Work Comp State.
This layout is enabled when the Home Address State has been changed.
Update State Details Layout
Processing
Based on which values are changed for an Employee in the Employee file of the new State, a new record is created, and the existing file is updated. This process uses the following guidelines:
If a Yes/No State field is set to Yes, the new or existing record of the new State uses the new value in the appropriate field.
Yes/No State fields must be selected.
If a Yes/No State field is set to No, the value of the old State is used in the appropriate field.
The Primary Work Comp Code field fills in any existing value from the old State record. It can be left blank.
Only one State record can be designated as the Primary Work State, Primary SUTA State, Primary DBL State, and Primary Work Comp State.
Only one State record can be designated as the Home State.
State Details Tab
Any changes made in the Update State Details layout are automatically recorded on the State Details tab in PR Employee Maintenance, as shown in Sample Employee State Change.
Sample Employee State Change
