Some Coins ERP+ users experienced cheque numbers being stored incorrectly against the PR Cheque record when two Print Cheque processes for the same bank were run simultaneously. A stop was added to prevent both the simultaneous Print Cheque processes and the return of the user to Print Cheques.
However, users received an error that Print Cheques was already in process for the bank and were subsequently returned to the Main tab of Print Cheques (thus re-defaulting the bank number). Once returned to the Main tab, if a user did not refresh the page before waiting to click the Next Action button after the Print Cheques function was completed, the cheque number presented was not necessarily the next available number. This caused issues when the cheque number assigned to the cheque record was a duplicate and did not match the printed cheque number or the values included in the Positive Pay files sent to the bank.
This topic discusses how Coins ERP+ Payroll resolved this issue.
The Print Cheques process uses the actual Next Cheque Number while printing rather than the Next Cheque Number from the Print Cheques selection criteria screen. The Next Cheque Number field for Regular Cheques was removed from the Print Cheques selection screen in Payroll > [Frequency] Payroll, as shown in Regular Print Cheques.
Regular Print Cheques
Update Last Cheque Number for Bank Accounts
The Update Last Cheque Number for Bank Accounts function is available on the Payroll menu under Payroll > Administration (Menu Option). This function allows you to maintain the Next Cheque Number value by bank. Only the active Payroll Banks defined in the PR/BNKONCHK parameter are available for this function.
Menu Option
When you select Update Last Cheque Number for Bank Accounts from the menu (see Menu Option above), a browse screen appears, as shown inBrowse Screen. This screen only has Update and Export functionality.
Browse Screen
Field Definitions
Bank (read only)
Your code to identify the bank and account. This field has a limited list that is based on the PR/BNKONCHK parameter for the active Payroll Banks only.
Bank Name (read only)
The name of the bank.
Account Name (read only)
The name of the account with the bank.
Routing Number (read only)
The routing number of the bank.
Account (read only)
The number of the account with the bank.
Last Cheque Number
This field can be updated. It is the last cheque number of the payroll bank.